The Freedom of Information Act

Under the above mentioned Act it is the duty of every public authority to adopt and maintain a publication scheme. The new model scheme was adopted by the Moulsoe Parish Council on 4th November 2008.

As from 1st January 2009 the following publication will facilitate the proactive release of information from the Moulsoe Parish Council under the new scheme.

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

Web site
Moulsoe Mail
Hard copy contact clerk

 

Free
Free
£1

Who’s who on the Council and its Committees

As above

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

As above and on notice boards

Free

Location of main Council office and accessibility details

Millennium Hall
Contact parish clerk for access

Free

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

 

Hard copy contact clerk

 

 

£2.50

Annual return form and report by auditor

Hard copy contact clerk

£2.50

Finalised budget

Hard copy/Moulsoe Mail/web site

£2.50

Precept

 Moulsoe Mail/web site

Free

 

 

 

Financial Standing Orders and Regulations

Hard copy contact clerk

£5

Grants given and received

Hard copy contact  clerk

£2

List of current contracts awarded and value of contract

Hard copy contact  clerk

£2

Members’ allowances and expenses

Contact clerk

Free

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

 

Parish Plan (current and previous year as a minimum)

Web site
hard copy contact clerk

Free
£5

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Web site
Hard copy contact chairman parish council/ clerk

Free

£2.50

Quality status

n/a

 

Local charters drawn up in accordance with DCLG guidelines

Hard copy contact clerk

£2.50

Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

 

Hard copy contact clerk

 

 

£1.50 per sheet

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Web site/Moulsoe Mail/notice boards

 

Agendas of meetings (as above)

Notice boards

 

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Notice boards
Hard copy contact clerk

 

£2.50

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

clerk

£2.50

Responses to consultation papers

clerk

£2.50

Responses to planning applications

clerk

£2.50

Bye-laws

clerk

£2.50

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

 

Hard copy contact clerk

 

 

£2.50

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

 

Hard copy contact clerk

 

Hard copy contact clerk

 

 

£2.50

 

£1 per sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

Contact clerk

 

 

£1. Per sheet

Information security policy

Contact clerk

 

Records management policies (records retention, destruction and archive)

Contact clerk

 

Data protection policies

Contact clerk

 

Schedule of charges )for the publication of information)

Contact clerk

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Electoral register by inspection.Contact clerk

Free

Assets Register

Hard copy contact clerk

£1 persheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard copy contact clerk

£1 persheet

Register of members’ interests

Hard copy contact clerk

£1 persheet

Register of gifts and hospitality

Hard copy contact clerk

£1 per sheet

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

 

Allotments

n/a

 

Burial grounds and closed churchyards

n/a

 

Community centres and village halls

Village hall controlled by Moulsoe Community Association

 

Playing field and play ground facilities

Contact clerk

 

Seating, litter bins, and lighting

Contact clerk

 

Bus stops/shelters

Contact clerk

 

Markets

n/a

 

Public conveniences

n/a

 

Agency agreements

n/a

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

n/a

 

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @£1 per sheet min (black & white)

Actual cost *
See below

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

 

 

* The actual cost incurred by the public authority has to cover the transport to access a copying machine and pay for all copies made.